For Productions Privacy Policy

Privacy policy for Productions

For production professionals and clients

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At Casting Collective, we collect your personal data in order to fulfil our aim of providing fast and efficient background casting for the film, television, commercial, and photographic industries. We will only use your information subject to data protection law, your instructions, and our duty of confidentiality.

Please read this policy carefully.

This Privacy Policy provides information for production professionals (‘you’) on what personal data we collect and how we use it.

What data do we collect?

When we start working with you to provide supporting artistes for your production, we collect your personal data to enable us to get in touch and manage your enquiry. For example, we’ll ask for:

  • Your name.
  • Your job title or role.
  • Your business email address, contact number, and postal address.
  • Details of the production or company that you work for.

This data is used to manage our relationship with you and to enter into and fulfil our contract with you.

We also collect and process the information you provide when you choose to participate in feedback or service surveys, and this is for the purpose of improving our services.

Our purposes and legal grounds for collecting your data

As explained above, we process your personal data for a number of different purposes. For each purpose, we must have a legal ground for processing.

Purpose for processing:

Providing you with details of potential Artistes for your Production and other services under the Registration Terms and Conditions.

Legal grounds for using your personal data

  • (Where you are self-employed) It is necessary to perform our contract with you (e.g. contacting you about Artistes).
  • We have a relevant legal or regulatory obligation.
  • We have an appropriate business need to use your information, and that use does not overly prejudice you (e.g. managing our business operations).

Legal grounds for using your special category data

We will not collect or use your special category data.

Purpose for processing

Providing you with services under the Production Agreement, including Artistes for your Production and payment services.

Legal grounds for using your personal data

  • (Where you are self-employed) It is necessary to perform our contract with you (e.g. communicating about your Production).
  • We have a relevant legal or regulatory obligation (e.g. for tax reasons).
  • We have an appropriate business need to use your information, and that use does not overly prejudice you (e.g. managing our business operations).

Legal grounds for using your special category data

We will not collect or use your special category data.

Purpose for processing

Contacting you about our other services and keeping you up to date with Casting Collective news.

Legal grounds for using your personal data

You have given us your explicit consent.

Legal grounds for using your special category data

We will not collect or use your special category data.

Who has access to your data?

  • Your data is available only to Casting Collective employees who have a business need for the information and who are required to keep it strictly confidential.
  • Elements of your data may sometimes be shared with our suppliers who assist us in conducting our business (for example, our accountants), who will always be required to maintain confidentiality and follow data protection law.
  • We may also release information when it is appropriate to comply with the law (for example, for tax purposes).

We will never sell or share any of your details with any third party organisation for marketing purposes.

How long do we keep your data?

We will not retain your personal data longer than necessary. We store your data while you are actively using Casting Collective services, and if you cease to use our services, your data may be held for a period of up to 7 years.

Your rights

Under data protection law you have the following rights in relation to the personal data we hold about you. Please email us at [email protected], or write to us at The Directors, Gensurco House, 3-5 Spafield Street, London, EC1R 4QB if you have any request related to your rights.

Accessing or rectifying your data

You have the right to request a copy of the personal data we hold on you. You also have a right to change the data we hold on you if it is inaccurate.

Removing your data

Under certain circumstances, you have the right to ask us to remove your data.

Exporting your data

In certain circumstances, you can request that we transfer personal information that you have provided to us to a third party. Please contact us if you would like to exercise this right and we will respond within one month.

International data transfers

We store and process your personal data in the UK only and this data will not be transferred outside the UK.